Duties and tasks of representatives

Section/Temporary Working Group Representatives

Section and Temporary Working Group (TWG) representatives act as a link between ECREA’s sections/TWGs, young scholars and YECREA.

The main responsibilities and activities of the YECREA representatives are:

  1. to represent the young scholars and promote their interests within their respective ECREA sections and TWGs, this includes:
    1. organising YECREA workshops at the sections’/TWGs’ conferences; these workshops being aimed at supporting young scholars (for more information, please see YECREA Conference Guidelines);
    2. promoting and increasing opportunities for young scholars to involve themselves in the sections’/TWGs’ work, meetings, conferences, etc.
  1. to provide information to young scholars about activities, events and opportunities within the section as well as its wider research interests that might be of interest to young scholars (job vacancies, calls for papers, etc.); this includes:
    1. dissemination of information through the YECREA Facebook page (facebook.com/groups/yecrea) and the YECREA website.

The YECREA Management Team is always happy to hear about other ideas that Section/TWG representatives might have.

Prior to taking action on behalf of YECREA, representatives are expected to discuss their ideas and plans with the YECREA Management Team. Any event that is undertaken under the name of YECREA needs to be approved by the current management team.

Formalities of the role

Definition of Young Scholar

In general and due to differences among academic systems, including employment conditions, Young Scholars are considered to be those who are pursuing their PhD studies, holding a post-doc position or a temporary entry level academic position, as understood within their local system, at a university.


Candidates for Section and TWG representatives can put themselves forward by contacting the YECREA management team. Their contact details are published both on the ECREA website (under Networks) as well as on the YECREA website. All candidates are expected to provide the YECREA Management team with a short biography and a position statement/motivational letter.

Standing representatives are welcome to suggest their successors when stepping down as they know the young scholars within their Section/TWG the best. Furthermore, preparing a potential successor for the position of section/TWG representative can be considered as a form of young scholar support. Outgoing YECRA representatives are, therefore, encouraged to also promote early career scholars and continue to act as an advisor for an incoming representative if necessary.


Ideally, there is one representative per section or TWG, and a person can only represent one section or TWG. In exceptional situations, supported by valid argument, the post can be shared by two representatives. However, this needs to be discussed, prior to the appointment, with the YECREA Management team, the appropriate Section/TWG management team and indeed agreed between the two candidates.

The YECREA Section/TWG representative must be a member of YECREA and meet YECREA’s definition of Young Scholar. YECREA works toward greater involvement of young and new scholars within ECREA and within research areas of the respective sections/TWGs. Ideally, YECREA representatives should therefore not have held their PhD for more than three years.

The appointment of YECREA Section/TWG representatives is a collaborative process and a result of agreement between YECREA and the relevant Section/TWG management teams. No change in the post should take place without prior consultation with the YECREA Management team.

Stepping down

All outgoing YECREA representatives are asked to contact the YECREA Management team and their respective Section/TWG management team, and inform them of the change prior to stepping down.

YECREA representatives step down when they feel they can no longer fulfill their role due to personal reasons, or when they can no longer be considered as young scholars.  In these cases, the resignation letter is handed to the YECREA Management Team, which absolves the representative of his or her duties and starts the process of looking for a new representative.

Annual report

The YECREA representatives are expected to produce an annual report (to be sent to the YECREA Management Team by the end of December each year) giving an overview of their activities that year and presenting their plans for the following year.

The YECREA Management team gives feedback on these documents as well as on the actions of the representatives throughout the year. If the Management team and the Section/TWG consider the representative’s work to be disappointing, this will be discussed with the representative and he or she will be expected to act on this feedback. If the representative’s work does not improve, the Management team can decide to ask the representative to step down and look for a new representative.